[Adopted 02/13/2007]
[Also available in Adobe PDF format.]
The name of this Group shall be the Oklahoma State Webmanagers Group, which hereinafter may be referred to as OSWG or the Group.
The object of this Group shall be:
A. to provide opportunities for Web developers at Oklahoma's governmental agencies to communicate and network with others;
B. to share information, experiences, tips, skills and knowledge;
C. to sponsor educational presentations, technical seminars, workshops and other training opportunities on a wide variety of topics related to Web development; and
D. to advocate for policies favorable to supporting and improving online information and services for all Oklahoma residents, and facilitating the work and mission of Oklahoma's public sector Web services.
Section 1. Background. OSWG was founded in September of 1997, as a community of public sector professionals for Oklahoma's state and local government agencies, as well as higher education institutions.
A. Members must be employed at a public sector agency, board, commission, higher education facility, or Local Education Agency in the State of Oklahoma. This includes state, federal, county and municipal government. Employees of the State of Oklahoma's Web portal contractor are also eligible.
B. Members’ employment activities must include the planning, design, production, implementation, or management of Web or Internet-based information or services for either public access or for an internal intranet.
C. Members must agree to keep membership information current at all times. At least once per year, current members shall update their contact and skills information via the OSWG website.
Any member desiring to resign from the Group shall submit his or her resignation in writing to the Secretary, who shall update the OSWG membership records and present it to the Executive Board.
Upon the signed recommendation of one member, seconded by another member, and by a three-fourths vote by ballot at the annual meeting, honorary life membership may be conferred upon a person who shall have rendered notable service to the Group. An honorary member shall have none of the obligations of membership in the Group, but shall be entitled to all of the privileges except those of making motions, of voting, and of holding office.
The officers of the Group shall be a President, a President-Elect, a Secretary, and four Directors who are chairs of Standing Committees. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Group.
At the regular meeting held on the second Tuesday in October, a Nominating Committee of at least three members shall be elected by the Group. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in December. In November the Nominating Committee shall notify members of the slate of nominees. Before the election at the annual meeting in December, additional nominations from the floor shall be permitted.
The President-Elect and Secretary shall be elected by ballot to serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they are elected.
No member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office.
In the case of a vacancy in office, an election shall be held.
The regular meetings of the Group shall be held on the second Tuesday of each month unless otherwise ordered by the Group.
The regular meeting in December shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Special meetings may be called by the President or by the Executive Board and shall be called upon the request of ten members of the Group. The purpose of the meeting shall be stated in the call. At least three days' notice shall be given.
Twelve (12) members of the Group shall constitute a quorum for conducting business.
The officers of the Group, including the Directors, shall constitute the Executive Board, along with one ex-officio member designated by the sponsoring agency, at this time the Oklahoma Department of Libraries.
The Executive Board shall have general supervision of the affairs of the Group between its business meetings, fix the hour and place of meetings, make recommendations to the Group, and perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the Group, and none of its acts shall conflict with action taken by the Group. Membership development shall be the duty of the Executive Board.
Unless otherwise ordered by the Board, regular meetings of the Executive Board shall be held Quarterly at the call of the President. Special meetings of the Board may be called by the President and shall be called upon the request of three members of the Board.
A Program Committee composed of the President-Elect and at least two other members shall be appointed by the President promptly after the annual meeting, whose duty it shall be to plan the meeting programs and obtain speakers for the Group. This committee's plans shall be submitted to the Group for its approval.
A Training Committee composed of the Secretary and at least three other members shall be appointed by the President promptly after the annual meeting. It shall be the duty of this committee to plan at least two hands-on training workshops during the calendar year, and to submit it to the Group for its approval.
A Communications Committee composed of at least four members shall be appointed by the President promptly after the annual meeting. One member shall be from the sponsoring agency, at this time the Oklahoma Department of Libraries. The OSWG website shall be the responsibility of this committee. It shall be the duty of this committee to prepare a newsletter to be published at least twice yearly. This committee shall investigate and implement ways to improve awareness in the state about OSWG.
A Finance Committee composed of at least three members shall be appointed by the President promptly after the annual meeting. One member shall be from the sponsoring agency, at this time the Oklahoma Department of Libraries. It shall be the duty of this committee to prepare a budget for the year, and to submit it to the Group at its first regular meeting of the year. The Finance Committee may from time to time submit amendments to the budget for the current fiscal year, which may be adopted by a majority vote. This committee shall work closely with the sponsoring agency in the furtherance of the goals of OSWG.
Special Committees shall be appointed by the Executive Board as the Group or the Executive Board shall from time to time deem necessary to carry on the work of the Group. The President shall be ex officio a member of all committees except the Nominating Committee.
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Group in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Group may adopt. No adopted rules, bylaws, or activities of OSWG shall be in conflict with federal, state, or local laws.
These bylaws may be amended at any regular meeting of the Group by a two-thirds vote of the members present, provided that the amendment has been submitted to the members at least thirty (30) days prior to the meeting
© 2007, Oklahoma State Webmanagers Group
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OSWG is sponsored by the Oklahoma Dept of Libraries